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The Encore Task Order (TO) Guidelines contain all the information you need to use Encore contracts in order to obtain services, hardware, software and associated products to satisfy Information Technology (IT) activities at all operating levels. The Encore contracts were awarded under the Federal Acquisition Streamlining Act (FASA), which requires all of the Encore prime contractors be provided a fair opportunity to be considered for task order awards. DISA/DITCO will occasionally revise these guidelines, as needed to improve the process of awarding and managing task orders under the Encore contracts. Download the Encore TO Guidelines in MS Word or PDF format.
A simple form to ensure compliance with the Encore Contract prior to submitting a Statement of Work or Performance Work Statement.
Download Encore Requirements Checklist in MS Word Format.
Download Encore Requirements Checklist in PDF format.
Example of a Quality Assurance Surveillance Plan (QASP)
Download Encore QASP example in MS Word Format.
Download Encore QASP example in PDF format.
An example DISA Encore Statement of Work (SOW)
Download Sample Encore SOW in MS Word Format.
Download Sample Encore SOW in PDF format.
An example of the format used in the development of a Performance Work Statement.
Download Sample Encore PWS in MS Word Format.
Download Sample Encore PWS in PDF format.
An example of a Selection Recommendation Document (SRD) which is used after the evaluation of proposals submitted by the contractors in response to a SOW or PWS.
Download Encore SRD example in MS Word Format.
Download Encore SRD example in PDF format.
This plan is used as a map to determine the best response to a contractor technical and cost proposal. This document helps in the grading of submissions.
Download Encore Proposal Evaluation Plan in MS Word Format.
Download Encore Proposal Evaluation Plan in PDF format.
The attached are the labor rates bid by each Prime Contractor for the base year and all option years. Also included are the adders for travel and other direct costs. Note that each contractor can discount rates for any given proposal.
Download Encore labor rates in MS Excel Format.
Before an invoice can be processed for payment, the Primary or Alternate Task Monitor (TM) must verify that the services indicated on the invoice were received; i.e., that 1) the hours listed are the actual hours worked, and 2) the explanation of Other Direct Costs (ODCs) are correct. The Primary or Alternate TM completes this form and signs either the Approval Statement or the Disapproval Statement.
Download Encore Invoice Approval in MS Word Format.
Download Encore Invoice Approval in PDF format.
The Acquisition Planning and Execution (APEX) system will allow users of DISA large technical services contracts to plan and prepare the requirements package necessary to award a task order. The principal distinction between the current process and using APEX is that users will be able to enter a single application (a web browser) and access all the forms necessary to develop a requirements package. Since the application is browser based, users from all over the world can prepare their packages the same way internal users do without worrying about forms accessibility, proper formatting, or versioning of software. In addition, by integrating the documents within the requirements package, users will only have to enter repetitive data once and the tool will automatically populate the fields on all the applicable forms where that data is required.
Download Encore APEX User Manual in MS Word Format.
Download Encore APEX User Manual in PDF format.
A list of common mistakes made in processing an Encore request.
Download list of common mistakes in MS Word Format.
Download list of common mistakes in PDF format.
This form is to be completed by the Task Monitor (TM) within two weeks of the due date/receipt of major deliverables required in the Encore task order. Completed evaluations shall be forwarded to the Contracting Officer at task order close-out.
Download Encore Deliverable Evaluation Form in MS Word Format.
Download Encore Deliverable Evaluation Form in PDF format.
A complete listing of Encore contract primes and their sub contractors at the time of contract award.
Download Encore Contractor Listings in MS Word Format.
Download Encore Contractor Listings in PDF format.
Department of Defense - Contract Security Classification Specification
Download TO Unique DD Form 254 in MS Word Format.
Download TO Unique DD Form 254 in PDF format.